Refund Policy
Last Updated: December 8, 2025This Refund Policy explains how West Coast Fastpitch (“WCF,” “we,” “our”) handles payments, credits, and cancellations for all tournaments, showcases, and related events (“Events”). By registering for any Event, you acknowledge and agree to these terms.
1. General Refund Policy
2. Event Cancellation by WCFIf WCF cancels an Event before any games are played, teams will receive a credit toward a future West Coast Fastpitch event.
No cash refunds will be issued under any circumstances.
3. Team Withdrawal3.1 Before Schedule ReleaseTeams withdrawing before schedules are published may receive a partial credit only if:
3.2 After Schedule ReleaseOnce schedules are published, no refunds or credits will be issued for withdrawal for any reason.
4. Weather, Field Conditions & Unforeseen CircumstancesSoftball events are subject to weather, city field decisions, and other factors outside our control. Because event expenses are incurred regardless of play:
5. Game Guarantee Credit StructureWest Coast Fastpitch uses a fulfillment rule that determines whether credits are issued. Once an event is considered fulfilled, no refunds or credits will be provided.
5.1 4-Game Guarantee (4GG) EventA 4GG event is considered fulfilled when 4 games are played, even if weather or field closures prevent additional games.
Credit Table – 4GG Event
Games PlayedCredit Issued
0 games100% credit
1 game25% credit
2 games50% credit
3 games75% credit
4+ games0% credit — Event fulfilled
5.2 6-Game Guarantee (6GG) EventA 6GG event is considered fulfilled when 4 games are played.
Once 4 games are completed, the Event is deemed fulfilled—even though the total guarantee is 6 games—and no refunds or credits will be issued.
Credit Table – 6GG Event
Games Played to Credit Issued
0 games 100% credit
1 game 75% of event price credit issued
2 games 50% credit of event price credit issued
3 games 25 % credit of event price credit issued
4+ games 0% credit — Event fulfilled
6. Fulfillment Rule (Applies to All Events)
7. Forfeits
8. Schedule, Park, or Format AdjustmentsChanges in parks, game times, schedules, or event formats due to weather or operational needs do not qualify for refunds or credits.
9. Showcase Coach AttendanceCollege coach attendance is not guaranteed.
Changes in posted or expected coach attendance will not result in refunds or credits.
10. Credit Usage
11. Exceptional CircumstancesSpecial cases may be reviewed individually, but all WCF decisions are final.
12. ContactFor questions regarding this policy, contact:
West Coast Fastpitch
[email protected]
1. General Refund Policy
- All entry fees are non-refundable.
- Payment reserves your team’s spot, allocates field resources, and schedules officials.
2. Event Cancellation by WCFIf WCF cancels an Event before any games are played, teams will receive a credit toward a future West Coast Fastpitch event.
No cash refunds will be issued under any circumstances.
3. Team Withdrawal3.1 Before Schedule ReleaseTeams withdrawing before schedules are published may receive a partial credit only if:
- The team’s spot is replaced by another fully paid team.
3.2 After Schedule ReleaseOnce schedules are published, no refunds or credits will be issued for withdrawal for any reason.
4. Weather, Field Conditions & Unforeseen CircumstancesSoftball events are subject to weather, city field decisions, and other factors outside our control. Because event expenses are incurred regardless of play:
- No cash refunds will be issued for delays, shortened games, cancellations, or reduced game counts.
- Credits may be issued only when the event does not reach its fulfillment threshold (see below).
5. Game Guarantee Credit StructureWest Coast Fastpitch uses a fulfillment rule that determines whether credits are issued. Once an event is considered fulfilled, no refunds or credits will be provided.
5.1 4-Game Guarantee (4GG) EventA 4GG event is considered fulfilled when 4 games are played, even if weather or field closures prevent additional games.
Credit Table – 4GG Event
Games PlayedCredit Issued
0 games100% credit
1 game25% credit
2 games50% credit
3 games75% credit
4+ games0% credit — Event fulfilled
5.2 6-Game Guarantee (6GG) EventA 6GG event is considered fulfilled when 4 games are played.
Once 4 games are completed, the Event is deemed fulfilled—even though the total guarantee is 6 games—and no refunds or credits will be issued.
Credit Table – 6GG Event
Games Played to Credit Issued
0 games 100% credit
1 game 75% of event price credit issued
2 games 50% credit of event price credit issued
3 games 25 % credit of event price credit issued
4+ games 0% credit — Event fulfilled
6. Fulfillment Rule (Applies to All Events)
- Once the fulfillment threshold is reached, the Event is considered complete.
- Weather delays, city field closures, shortened games, or canceled remaining games do not qualify for any refund or credit.
- 4 games = fulfilled for 4GG events
- 4 games = fulfilled for 6GG events
7. Forfeits
- Teams that forfeit any game for any reason (including not having enough players) receive no refund or credit.
- Opponent forfeits do not trigger any refund or credit.
8. Schedule, Park, or Format AdjustmentsChanges in parks, game times, schedules, or event formats due to weather or operational needs do not qualify for refunds or credits.
9. Showcase Coach AttendanceCollege coach attendance is not guaranteed.
Changes in posted or expected coach attendance will not result in refunds or credits.
10. Credit Usage
- Credits apply only to future West Coast Fastpitch events.
- Credits cannot be transferred or cashed out.
- Credits expire 12 months from the date issued.
11. Exceptional CircumstancesSpecial cases may be reviewed individually, but all WCF decisions are final.
12. ContactFor questions regarding this policy, contact:
West Coast Fastpitch
[email protected]
